There isn’t a one size fits all structure to report writing but there are some things that apply across the board that should be taken into account.

First of all, some reports require a covering letter explaining exactly what’s included in the report and why it has been submitted. This is known as a letter of transmittal.

The letter of transmittal should be as brief and concise as possible so be sure not to waffle on with unneccessary information. It should also be structured like any other letter, with the address at the top and a ‘Dear Sir’ type greeting.

The report itself should be formatted with a title, the name of the person or company the report has been submitted for, the name or company the report has been written by and the date. This should all be formatted clearly to ensure quick reference. Additional information might in the form of contact details like phone numbers and email addresses.

Make sure you present all of the information in the report clearly and concisely so that the person reading it can quickly absorb all of the relevant points.